What is a proofreading process?

A proofreading process is a system that helps you verify a document is clear of spelling, grammar and punctuation errors. It is also checked for clarity, function, cohesion, structure and possibly even artistic quality. The best scientific research indicates that the safest and most effective way of proofing is to print out a hard copy of the document in question and read it off the printed page. Natural light reflected off white paper is statistically easier for the human brain to process than RGB cathode-ray or LED light projected straight to the eye. That is, the preferred method of proofing is in hard copy. The proofreader either approves the document or marks edits, errors, makes rewrites, other notes and returns it to the writer or graphic artist to make the changes in Word or InDesign.