How should your records be stored and who has the right to see them?

Records should be stored securely, utilizing both physical and digital safeguards to protect against unauthorized access, such as locked filing cabinets or encrypted digital systems. Access should be limited to authorized personnel only, such as relevant staff members or compliance officers, based on their role and need to know. Regular audits should be conducted to ensure compliance with privacy regulations and organizational policies. Additionally, individuals should be informed of who can view their records and under what circumstances.