How do you write a warning letter to an employee for sleeping during work?

Use company letterhead, and type the letter. Make two copies, deliver one and keep one in the employee's file.

[your name]

[your company]

[company's address]

[date]

[employee's name]

[employee's address]

Subject: Unexcused absence from work

Dear [employee's first name, or Mr./Ms. + last name, depending on your company culture]:

This letter is a formal reprimand in response to your unexcused absence from work on [date]. Because you did not give notice of this absence and because there were apparently no mitigating circumstances explaining the absence, this absence was both unprofessional and irresponsible, creating more work for the company, your other colleagues, and for me.

Please be aware that, if you should have another unexcused absence from work without notice or mitigating circumstances, we will be forced to terminate your employment. A copy of this warning letter will be placed in your human resources file for future reference.

Because we would prefer not to have to terminate your employment, we encourage you to communicate clearly and directly and in advance with your supervisor at any time in the future that you cannot fulfill your employment and scheduling obligations. If you require assistance in scheduling or need flexibility due to special circumstances in your private life, please make an appointment to discuss these with your supervisor or someone in human resources so that we can make any reasonable arrangements or allowances that we can.

Thank you for your consideration.

Sincerely Yours,

[signature]

[your name]

cc: Human Resources [send a copy to Human Resources for filing] Answer Surely, if you are overseeing a healthy and productive workplace, you could possibly consider actually talking with your employee? If this is not an option for you, you need to review your management and human relationship procedures. Your question indicates your employee might have taken unapproved leave because of dissatisfaction and distrust with management, and a reluctance to approach you.