How do you write a letter to your manager about annual leave on christmas?

Generally, you should be able to approach your employer and informally ask for time off. However, if you have a formalised process you should include the following in your letter:

- The type of leave you are applying for. In most cases it will be annual leave.

- The Christmas period you are applying for. For example Christmas 2011 or 2012. Generally, it's a good idea to apply as far in advance as possible.

- The dates you would like off. For example, "I am requesting approval from Friday, xx December 2011 to Monday, xx January 2012 (inclusive)

- State the reason you would like the leave. It's important to make it as compelling as possible, especially if there are limited leave spots available and a high number of people wanting those spots. If you have not taken any leave throughout the year (or took minimal days) or did not take leave in the previous Christmas holiday, it is important to mention this. The more compelling you can make your case, the more likely you are to get your leave approved.

It also helps if you personally speak with your employer to explain why and to gain any feedback about the likelihood of it being approved so you can make plans in advance. It will also give you an opportunity to negotiate leave dates. For example, if it seems likely they will not approve, then try and negotiate other dates or shorten the leave period.