What should the second paragraph of a business letter do?

Sample standard business letter:

LETTERHEAD

or Return Address of Sender

Date

Name of person addressed

Name of Company or Organization

Address of Company or Organization

City, State, Zip (or equivalent depending on country)

Dear Name,

First paragraph: one sentence or two, stating why you are writing.

Second paragraph: give the facts and information supporting your reason for writing. This can actually be more than one paragraph or if several facts are necessary, use bullets. If attachments are included with the letter, don't repeat content from the attachments, just tell the recipient what will be found there. Don't use emotional language or go off the target of your objective.

Third paragraph: tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). State any dates that may be deadlines or that the information or action is required by. Give your address and contact phone number at the end to be sure it's easy for the addressee to find it. Always end a business letter by thanking the recipient for their time and effort.

Sincerely , Yours Truly, or Best Regards,

Signature

Print or Type Your Name