Every business not matter how big or small should each year create a budget to run their business. Each department then will be allocated their share and expected to use that budget and NOT exceed it. There are time when despite your best endeavours the budget is just not enough and a re-budget is put in place . That is not done except in exceptional situations.
Each person responsible for maintaining the control of the budget has to monitor these spending very carefully. If someone is not managing the spending or is spending their budgets on things that are not part of the business requirement etc then this is mismanagement.
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