What is the proper format for a bulk stock custodian memorandum?

DEPARTMENT OF THE NAVY

USS NAME DDG 20

FPO AE ##0##-0

11 Jul 11

From: Commanding Officer, USS NAME

To: LT Billy S. Connect, USN, XXX-XX-1234/1101

Subj: APPOINTMENT AS BULK STOCK CUSTODIAN CONTROLLED SUBSTANCE INVENTORY

Ref: (a) COMNAVSURFORINT 6000.1D

(b) NAVMED P-117 Ch. 21

1. You are appointed as Bulk Stock Custodian for controlled substances for the duration of your assignment to this ship or until relieved of these duties in writing.

2. You shall read and become familiar with the parts of references (a) and (b) which concern your duties as Bulk Custodian.

3. You shall maintain the necessary accounting records and documents, as set forth in the references, to show the proper receipt and expenditure of items in your custody.

4. You shall ensure that the proper security is maintained for items in your custody and change the combination of the safe containing the bulk stock items in accordance with existing regulations

5. The Controlled Substances Inventory Board will conduct quarterly inventories of all controlled substances in your custody if no transactions have occurred. If transactions have occurred, the inventory will be required on a monthly basis.

6. You will report directly to the Commanding Officer in the performance of the above duties.

C. O. Wonderlick