Example of a business letter

LETTERHEAD

or Return Address

of Sender

Date

Name of person addressed

Name of Company or Organization

Address of Company or Organization

City, State, Zip (or equivalent depending on country)

Dear Name,

First paragraph: one sentence or two, stating why you are writing.

Second paragraph: give the facts and information supporting your request or inquiry. This can actually be more than one paragraph or if several facts are necessary, use bullets. Don't use emotional language or go off the target of your objective..

Third paragraph: tell the addressee what you want them to do or what you want to happen (this is called the 'call to action paragraph'). State any dates that may be deadlines or that the information or action is required by. Give your address and contact phone number at the end to be sure it's easy for the addressee to find it. Always end a business letter by thanking the recipient for their time and effort.

Sincerely , Yours Truly, or Best Regards,

Signature

Print or Type Your Name

This is a universal format. Good for any type of business letter. It is designed to for a positive response even if the answer is no, leaving a good impression for further negotiations should that be necessary.