What is tracer system in records management?

A tracer system in records management is a method used to track the location and status of records within an organization. It helps ensure that documents are accounted for, particularly when they are checked out or transferred between departments. By utilizing a tracer system, organizations can enhance their record-keeping accuracy, improve compliance with legal and regulatory requirements, and facilitate efficient retrieval of information. This system often involves the use of logs or software to monitor the movement and access of records.