What change document are used in lieu of automated systems output how often should they be up dated?

Change documents, such as change request forms or change control logs, are used in lieu of automated systems output to track modifications in processes, systems, or projects. These documents should be updated regularly, typically whenever a change is proposed, approved, or implemented to ensure that all stakeholders have access to the most current information. Additionally, they should be reviewed periodically, at least annually, to maintain accuracy and relevance.