What are the main duties of a accounts payable?

The Accounts Payable Clerk is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations.

SCOPE

The Accounts Payable Clerk reports to the Director of Finance and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date,

that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.

RESPONSIBILITIES

1. Perform the day to day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner

Main Activities:

Receive and verify invoices and requisitions for goods and services

Verify that transactions comply with financial policies and procedures

Prepare batches of invoices for data entry

Data enter invoices for payment

Process backup reports after data entry

Manage the weekly cheque run

Record all cheques

Prepare vendor cheques for mailing

List all vendor cheques in the log book

Prepare manual cheques as and when required

Maintain listing of accounts payable

Maintain the general ledger

Maintain updated vendor files and file numbers

Print and distribute monthly financial reportsAccounts Payable Clerk

2. Complete payroll functions in order to ensure staff are paid in an accurate and timely manner

Main Activities:

Establish and maintain confidential casual employee files

Process TD1 forms

Calculate salaries and benefits

Verify pay amounts, hours of work, deductions, etc.

Verify coding and obtain signatures

Batch paysheets for data entry

Data enter of payroll information

Log in and distribute pay cheques

Prepare and remit source deductions and payroll tax

3. Provide administrative support in order to ensure effective and efficient office operations

Main Activities:

Maintain inventory files

Maintain a filing system for all financial documents

Ensure the confidentiality and security of all financial and employee files

4. Perform other related duties as required